GDPR is back … here’s how FirstClass is tackling it
Many things have changed because of Covid. Strangely enough, GDPR is one of them.
Prior to the pandemic, it was ALL about GDPR. In fact, organisations were falling over themselves to be compliant. And then priorities shifted in the wake of a pandemic.
But GDPR is back on charities’ radars. Fortunately, FirstClass prioritised GDPR before 2020, so now that it’s back on the priority list, we’ve got everything charities need to be compliant when it comes to bequest management.
Here are five FirstClass features that can help charities support data protection and comply with GDPR.
1. Anonymise and pseudonymise
We’ve developed an anonymisation and pseudonymisation function, which protects everyone’s records within the FirstClass platform.
With FirstClass anonymise, for example, all individual identifiers are removed, so there is no way of establishing someone’s identity. Or, if that feels too extreme for some, FirstClass pseudonymise enables users to remove identifiers from the record but retain the ability to reallocate them later. Both aspects can be managed on an individual or bulk basis.
2. Jog your memory
With FirstClass’s Review Reminders function, users can set reminders against legacies stored within their system so that they receive data management prompts at pre-programmed times or regular intervals.
For example, a charity may want to set reminders that prompt them to anonymise or pseudonymise data every six weeks.
3. Take the faff out of fetching
Everyone knows that effective and secure data storage is critical. But what about retrieving data? In our view, having the facility to retrieve the data you need—whenever you need it —is as important as being able to safely store it.
With that in mind, we’ve made collating data seamless. Now, if you need to respond to a subject access request or need to address a disclosure requirement, the FirstClass multiple search criteria function lets you fetch data just as easily as you stored it.
4. Encryption enabled
FirstClass facilitates transparent data encryption, which means encryption can be activated at even an individual file level.
It’s important to note that this can only be executed if your charity’s server supports this function. If it does, ALL database and backup files can be protected via encryption.
5. The ‘D’ word
No, we’re not talking about data – but the word ‘delete’. People often feel a little uneasy when the words ‘data’ and ‘delete’ are uttered in the same sentence. But sometimes, deletion is the best way forward if the data is no longer required.
FirstClass enables users to delete people and contacts from the system permanently – but only those with valid access and security rights can do this.
When it comes to bequest management platforms, GDPR is becoming increasingly important.
To find out exactly how it affects you and how FirstClass can help you manage it, contact the team on 01257 272730 or email info@clear-software.co.uk.
